TCN002-26 - Playground Level 1, 2, 3 (PAE-CCS-CoM)

Summary and scope

City of Port Adelaide Enfield, City of Charles Sturt, and City of Marion, invite persons (Tenderers) to submit offers (Tenders) to undertake the following services:1. Conduct inspections at all identified sites, including:a. Level 1: Routine Visual Inspectionsb. Level 2: Operational Inspectionsc. Level 3: Comprehensive Annual Audit2. Identify, document, and report findings to the Superintendent’s Representative, including:a. Any reactive maintenance required as part of the Maintenance Reportb. Incidences of graffiti on playground equipment3. Carry out maintenance and reactive work in accordance with the Maintenance Report and other requests from the Superintendent’s Representative.4. Ensure sub-contractors engaged for inspections or maintenance are suitably qualified, experienced, and competent to undertake the work.5. Provide detailed electronic inspection reports for Scheduled Play Space Inspection Services under the Service Schedule, including:a. Condition of each site and recommendations for future actionb. Inspection details for each observation, including:i. Unique inspection identifierii. Council asset identifier (from master list)iii. Date, time, and inspector nameiv. Observation type (from Council’s master list)v. Level of compliance and any commentsvi. Actions required by Contractor or Councilvii. Actions already takenviii. Photos of inspected equipment6. Provide reports to Council in Excel format with links to PDF inspection reports, including:a. Required maintenance, prioritised by riskb. Priorities for future asset replacement, including estimated remaining life of equipmentc. Installation date of all equipmentd. Assessment of compliance with standards at the time of installation, and recommendations for meeting current standards7. Ensure data compatibility with Council’s systems:a. All collected data must be in a format importable into Council systems (e.g., Excel)b. Use existing Council Asset IDs, linking all reports and observations accordinglyc. Include GPS coordinates for playground components not already in Council’s master list