Collection Management System

### 🏛️ Project Overview The Art Gallery of New South Wales (AGNSW) has issued an Expression of Interest (EOI) for the procurement and implementation of a modern **Collection Management System (CMS)**. This initiative is designed to replace legacy processes with a fit-for-purpose solution that optimizes the management of artwork, archives, and digital assets. The project is a two-stage procurement process, starting with this open EOI to identify capable providers for a subsequent selective tender. ### 🛠️ Key Requirements & Scope The desired CMS must facilitate complex workflows, improve operational efficiency, and ensure secure, accessible data management. Key functional requirements include: * **Collection Care:** Enhanced location management and movement tracking. * **Integration:** Seamless connectivity with existing AGNSW software and systems. * **Compliance:** Adherence to Australian data privacy regulations, Cyber Security requirements, and First Nations data sovereignty. * **Technical Standards:** The solution must be future-proof to support sustainable growth. ### 📋 Qualifications Bidders must demonstrate significant experience in software licensing and support. A mandatory requirement for participation is membership in the **ICT Services Scheme (SCM0020)**. Evaluation will be based on capability, innovation, experience, compliance, and organizational capacity. ### 🎯 Desired Outcomes The primary goal is to strengthen exhibition processes and increase access to collections while ensuring legislative compliance. The project is expected to conclude by August 2029, positioning the Gallery for long-term digital excellence. ### 🔍 Keywords Collection Management System, CMS, Art Gallery of NSW, ICT Services Scheme, SCM0020, Digital Asset Management, Software Licensing, Data Sovereignty, Procurement, EOI.