Event Planning Contract

Summary and scope

About the role: Flinders Shire Council is seeking expressions of interest for suitably qualified personnel to scope and develop a unique multi day festival or event for the Flinders Shire region. Objective of project: • Increase awareness and recognition of the Flinders Shire • Increase visitor overnight stays in the Flinders Shire • Extend the tourism season by attracting visitors in the shoulder season • Develop a financially sustainable annual festival • Improve the livability of the region to attract new residents and businesses Stage one • Review of visitation numbers and markets • Review the Outback Queensland events calendar to identify gaps in the current offerings • Stakeholder engagement to align event with regional branding and sentiment • Regional site visit to audit suitable location for festival elements /activities Stage two • Presentation of festival concept/s to stakeholders (target market/s focus groups & community stakeholders) • Feedback on concept • Finalisation of festival concept Stage three • Develop proposed festival budget • Develop and present festival program • Identify grant and sponsorship opportunities • Prepare and present a sponsorship prospectus • Prepare and present a marketing plan for the festival • Prepare and present an operational plan which will include: Festival logistics and key suppliers Recommended talent list Ticket sales plan Risk management plan List of legislative requirements or permits to be obtained Gantt chart with key planning dates (1-year lead in) Staffing/volunteer plan