Electrical Services Supplier Panel

Summary and scope

Property and Infrastructure oversee campus planning, building maintenance, and various other services essential for maintaining the University Campuses. These services encompass reactive repairs, maintenance, and small-scale projects within diverse buildings spread across the Ballarat, Western (Horsham, Ararat, and Stawell), and Eastern (Berwick, Churchill, and Morwell) Campuses. The chosen contractor must collaborate closely with Federation University Representatives to fulfill objectives within the agreed timeframe and with cost-effectiveness. Workmanship must adhere to relevant Australian Standards. Suppliers appointed to the panel must possess current commercial licenses, adequate insurance, and complete relevant inductions on the Federation University portal (Rapid Global) before commencing any work on Campuses/Sites. Contractors must ensure staff availability for minor works, maintenance, and small projects during semester breaks, including the Christmas break. Information Sessions will be held at the Mt Helen, Berwick and Churchill Campus for contractors to help with the navigation of the VendorPanel tender portal and understand service supplier expectations. Sessions will be available on-line via TEAMS these sessions are not a Mandatory requirement of the tender process. Suppliers are obligated to respond comprehensively to all tender questions. Failure to address mandatory questions will disqualify submissions from further evaluation. Suppliers must specify the type of works and Campus they are tendering for. Appointed suppliers must review quote requests via the VendorPanel portal and respond accordingly. Federation University reserves the right to conduct follow-up interviews or request Best and Final Offers. A Federation University Master Services Agreement, including the Schedule of Rates, will govern the three-year term. Requests for annual rate increases must be submitted in writing before the agreement's anniversary, subject to negotiation and mutual approval. The University may add additional suppliers to the panel if coverage issues arise, as the agreement is non-exclusive. Submissions will be evaluated by Property and Infrastructure staff, and successful candidates will receive a Standing Purchase Order valid for 6 or 12 months. The agreement spans three years with annual reviews. However, it does not guarantee work allocation, and the University retains the right to select suppliers at its discretion. The contractors will be provided with the opportunity to select Minor/Maintenance Works and Projects which are of Low Value or Medium Value range. Contractors will be asked to select which Campus/s there are tendering for. Low Value Basic tasks include lighting, power circuits, minor rewires, and fault finding. Medium Value: Advanced tasks encompass commercial/industrial control circuits, switchboard upgrades, solar system maintenance, and heated water system repair, among others. Emergency reactive requests will be invoiced monthly, detailing labour and material charges separately via an excel spreadsheet, for breakdown works not requested via the VendorPanel portal. Projects exceeding the Tender Threshold will be excluded from this panel and tendered separately via the VendorPanel portal. Pre-existing agreements with specialist suppliers for preventive maintenance, such as fire systems and mechanical works, will be maintained.