AI solution for discovering, classifying, and providing secure searches across content repositories

### 🏢 Tender Overview Snowy Monaro Regional Council is inviting proposals for an **AI-powered software solution** designed to enhance enterprise content management. The project focuses on discovering, classifying, governing, and providing secure, unified search capabilities across the Council's existing content repositories. ### 🎯 Key Objectives & Scope The successful vendor will provide a platform that integrates with current systems (including Windows file shares, SharePoint, Microsoft 365, and ECM platforms) without requiring file migration. Key functional requirements include: * **Content Discovery & Inventory:** Automated scanning and indexing of millions of files. * **Sensitive Data Detection:** AI-driven identification of PII, financial, and health information to ensure privacy compliance. * **ROT Analysis:** Identification and remediation of Redundant, Obsolete, and Trivial data. * **Records Governance:** Tools for defensible disposition, retention policy enforcement, and audit logging. * **Federated Search:** A unified search interface that respects existing user permissions. * **AI-Assisted Analysis:** Optional capabilities for document summarization, natural language querying, and automated tagging. ### 🛡️ Security & Compliance The solution must align with **NSW Government security and privacy requirements**, support Active Directory/Entra ID integration, and ensure data sovereignty by operating within the organization’s infrastructure or approved Australian data centers. ### 📝 Submission Requirements Interested vendors must submit a detailed proposal covering: * Proposed solution architecture and compliance mapping. * Implementation methodology and timeline. * Licensing and ongoing support models. * Relevant government customer references. **Keywords:** AI, Content Discovery, Data Classification, Records Management, Information Governance, Federated Search, PII Detection, ROT Analysis, Snowy Monaro Regional Council, NSW Government, Software Procurement.