309324 - UoW Research and Ethics Management System

🎓 Tender Overview: Research and Ethics Management System (RMS) The University of Waikato is seeking proposals for a modern, off-the-shelf Research and Ethics Management System (RMS). This initiative is part of a strategic program to modernize research administration, governance, and reporting capabilities across the institution. The goal is to transition from legacy and manual processes to an integrated, configurable platform that enhances operational efficiency, transparency, and regulatory compliance. 📋 Scope of Work & Requirements The University is looking for a solution that supports the full research lifecycle, including: Project-Centric Lifecycle: Linking proposals, funding, ethics, contracts, and governance. Ethics Management: End-to-end management for both human and animal research ethics. Data & Integration: Structured data capture, institutional reporting, and seamless integration with existing enterprise systems (Finance, HR, Identity, and Research systems). Implementation: A phased approach is required, with ethics management prioritized for operational status by the end of 2026. 💡 Key Considerations for Bidders Preferred Solution: The University explicitly seeks off-the-shelf software and is not interested in bespoke, heavily customized, or disconnected point solutions. Submission Format: Proposals must be submitted in PDF format with a maximum file size of 20MB. Procurement Type: This is a single-stage open competitive Request for Proposals (RFP). 🔍 Keywords Research Administration, Ethics Management System, RMS, Higher Education Software, Research Governance, Compliance Software, University of Waikato, IT Procurement, Research Lifecycle Management.