Q20-032 - Supply and Installation of Photovoltaic (PV) Systems across 5 Council Facilities

Summary and scope

ABOUT THE COUNCIL: Dubbo is a place that delivers quality of life to its residents and visitors, it is also a city with strong economic foundations. The City is located in the centre of NSW and it is undoubtedly the shopping capital of the west. Dubbo is a service City with a catchment population of in excess of 120,000 people encompassing a third of the area of NSW. ABOUT THE QUOTATION: Quotations are invited for The Supply and Installation of Roof Mounted, and Grid Connected, Photovoltaic (PV) Systems across 5 Council Facilities. REGISTRATION: Tender documents must be obtained after registration (see below). ENQUIRIES: Tender enquiries should be directed to Council's Organisational Sustainability Coordinator, Catriona Jennings on 02 6801 4000 or via the online forum (see option below). SUBMISSIONS: Completed responses may be submitted via the electronic tender box (preferred) or see option below. All completed submissions lodged in the Electronic Tender Box MUST be submitted as specified within the tender documentation. Quotations that do not follow this requirement will be regarded as non-conforming Quotations AND MAY NOT BE ACCEPTED. The canvassing of Councillors and/or Staff Members in relation to this matter will automatically disqualify the applicant from the process. MANDATORY SITE MEETING: Mandatory site inspections at each site have been arranged for this Quotation to be held on Tuesday 8 December 2020. Times are as follows: • Wellington Aquatic and Leisure Centre at 8.30am • Dubbo Aquatic and Leisure Centre at 10.30am • Dubbo Theatre and Convention Centre at 11.30am • Macquarie Regional Library at 12.30pm • Dubbo Showground at 1.30pm Failure to attend the mandatory inspection/meeting may result in ineligibility to Quote except in the case where non-attendance was due to an extreme emergency or unforeseen circumstances. Respondents will receive a Successful Submission Receipt timed and dated upon completion of an electronic submission through VendorPanel. Should assistance be required please use the online manual on the portal under Support/Online Manuals/Making a Submission, by contacting VendorPanel Customer Support on 03 9095 6181 or email support@vendorpanel.com.au Quotations may also be lodged in a sealed envelope and clearly endorsed TENDER BOX: The Supply and Installation of Roof Mounted, and Grid Connected, Photovoltaic (PV) Systems across 5 Council Facilities (CONTRACT NO. Q20-032) and placed in the Tender Box located at Council's Civic Administration Building, Church Street, Dubbo (PO Box 81 Dubbo, NSW 2830). CLOSING DATE AND TIME: Quotations will be received up to 10:00am on Tuesday, 22 December 2020 and submissions must be fully received by this time. The Council is not bound to accept the lowest priced Quotation or all or any part of a Quotation and reserves the right to conduct the Request for Quotation process and select the successful respondent(s) as it sees fit. Dubbo Regional Council has a Local Purchasing Policy. Please refer to the quotation documentation for details. Late, verbal or emailed Quotations will not be accepted.