REQUEST FOR QUOTATION - CONSULTANCY FOR UTILITIES ASSET MAINTENANCE SOFTWARE REVIEW

Summary and scope

Byron Shire Council is looking to improve the administration of asset maintenance systems within the Utilities team (water and sewer). To this end, Council is looking for a qualified consultant to review industry specific software packages/systems to meet Councils needs. PROJECT OBJECTIVES Review of available industry specific software packages/systems in order to improve the administration of BSC Utilities’ asset maintenance. The proponent will: • Collate a list of available packages with asset maintenance management capabilities covering the required scope as detailed in the ‘Maintenance Software Functional Description DRAFT Feb2021’ (See Appendix 1). • Determine a shortlist of the most suitable packages for further assessment. The evaluated packages must include Asset Edge Reflect and MEX. There is interest within Council in adopting these packages therefore; they must be assessed alongside other suitable software to demonstrate their appropriateness or otherwise. • Liaise with other comparable Regional Councils in the area to evaluate how they are addressing asset maintenance management and provide feedback on their experience. • Evaluate the shortlisted software using a multi criteria assessment. Criteria must include, but not be limited to the Council developed functional requirements. • Liaise with Council staff and provide advice on any additional criteria that is pertinent to assessment of options. • Provide a summary report detailing the outcomes of the multi-criteria assessment and provide advice on the most suitable software option(s) to meet Council’s needs. • An estimate of the relative cost of implementation of each option should be included