Q23/68 - Request for Quotation - O'Neill Tennis Courts Lighting Upgrade

Summary and scope

Please see attached document: "Q23-68 - Request for Quotation - O'Neill Tennis Courts Lighting Upgrade" Update 21/09/2023 - Please provide costs that include steel braided cabling where appropriate to assist with reducing damage caused by birds. Update 04/10/2023 - Please note that a Site Visit has been scheduled for Monday 9 October 2023 at 10am-11am. Please contact Rebecca McLaughlin via email to arrange attendance - rebecca.mclaughlin@brokenhill.nsw.gov.au - this site visit is not mandatory. Update 09/10/2023 - Please note questions and answers resulting from Site Visit held Monday 09/10/2023: Should existing infrastructure be reused? - Yes where possible. Would Council arrange certification of existing poles (Courts 1-6)? - This will be considered, although should you wish to include this in your pricing submission Council will consider this as an additional cost option where existing poles are to be reused. Is there sufficient access around the perimeter of the site to access light poles? - Yes, currently Essential Energy bucket truck can access perimeter of the site. Is there access available from car park to courts 7-12 with larger poles? - Yes, gate access available for vehicle access to court area. Perimeter access also available. If poles unable to carry new light fitting size / load, will replacement of poles be accepted in submission? - Yes, if existing poles are unable to be used, Council will consider submissions inclusive of new poles. Will switchboard upgrades to meet compliance require pricing in submission? Yes, please include Timeframe of works, is this required by a certain date? Can program be staged as in Courts 1-6 be completed to continue using Courts 7-12, and vice versa? - Yes, unless all works could be completed in December or January, minimal disruption would be preferred at other times to ensure tennis training and competitions could continue during works. Staging of Courts 1-6 and Courts 7-12 would meet this requirement. Lux pricing - is pricing requirement for 250 OR 350 or is it 250 AND 350 pricing? - Council will consider submission for either / both depending on advice from your electrical designer to meet sporting requirements. Please note tennis is played at night in Broken Hill. Should poles be disposed or retained (potential for donation) - Confirmation 19/10 poles to be disposed. Will Council consider an extension to the closing date? - Please note the closing date has been extended through to 5pm ACDT on Friday 27 October 2023. Please note an additional site visit has been scheduled for Thursday 12 October at 10:30am ACDT. Please contact me should you wish to attend - rebecca.mclaughlin@brokenhill.nsw.gov.au Update 19/10/2023: Closing date extended to 10/11/2023 following request. Please note this will be the final extension to the RFQ. Also, please note updated answer to Q9 of site visit questions - poles to be disposed.